Import and Export Clearance Dubai & UAE 2025: Step-by-Step Checklist for Smooth Shipping

Introduction

Clearing imports and exports in Dubai and across the UAE in 2025 requires compliance with updated digital systems, HS code structures, and port procedures. Whether you are importing machinery, exporting goods, or shipping vehicles, a reliable clearance process ensures smooth logistics and avoids fines or shipment delays.

This blog provides a complete, practical step-by-step checklist for both import and export clearance in Dubai and UAE, tailored for businesses, logistics firms, and individual traders.

Why Import & Export Clearance in UAE Matters in 2025

Dubai and UAE ports operate under strict customs controls with real-time integration through Mirsal 2, the UAE’s official customs declaration system. In 2025, using the updated 12-digit HS code is mandatory for all entries and exits.

By understanding the clearance process, you avoid penalties, expedite shipments, and comply with customs duty calculation, documentation, and port inspection procedures.

Import Clearance Process in Dubai & UAE: Step-by-Step

1. Register with UAE Customs Authorities

• Get your customs client code via the Dubai Trade Portal.

• This code is required for all import/export transactions.

2. Collect and Verify Import Documentation

Your import paperwork must reflect the correct goods, values, and updated HS codes.

Required Documents for Import Clearance:

• Commercial invoice

• Packing list

• Bill of lading / Airway bill

• Certificate of origin

• Import permit (if applicable)

• Customs declaration (Mirsal 2)

• Delivery order from freight forwarder

• Trade license copy

• Valid 12-digit HS code reference

3. Submit Declaration in Mirsal 2

All imports must be declared through the Mirsal 2 platform. UAE customs evaluates based on CIF value and HS code.

4. Pay Customs Duties and Port Fees

Typical import customs duties include:

• 5% of CIF value (standard)

• Exemptions: educational goods, re-exported cargo, or specific free zone items

Additional charges:

5. Receive Clearance or Undergo Inspection

If selected for inspection, cargo must be physically verified before final clearance. Once cleared, the cargo is released.

Export Clearance Process in Dubai & UAE: Step-by-Step

1. Obtain an Export Code

Similar to imports, exporters must also register with Dubai Customs.

2. Prepare Export Documents

Ensure the documentation aligns with the declared goods and destination country.

Export Document Checklist:

• Commercial invoice

• Packing list

• Bill of lading / Airway bill

• Certificate of origin

• Export permit (if applicable)

• Customs declaration

• Proof of payment or sale

• Trade license copy

• Customer’s tax/residency details (for re-export)

3. Declare and Submit via Mirsal 2

Declare goods through Mirsal 2. Use the correct export HS code, shipment type (local, GCC, re-export), and ensure quantity and value are accurately listed.

4. Secure Clearance and Departure

Once reviewed and cleared, you will receive a Customs Exit Certificate and goods may depart through sea, air, or land routes.

Free Zone vs Mainland Clearance

Free Zone Clearance Requirements

Goods entering or leaving JAFZA, DAFZA, KIZAD, or other UAE Free Zones must still be declared, even if duty-free.

Required for Free Zone Transactions:

• Free zone importer/exporter code

• Inventory tracking

• Proper declaration types (e.g., Free Zone to Mainland)

• Intra-zone movement approvals

Mainland Clearance

All goods entering the UAE domestic market must pay applicable customs duties and be cleared through Mirsal 2.

Vehicle Import Clearance – Special Note

For vehicle import, the following must be provided:

• Vehicle invoice

• Emissions compliance certificate

• Bill of lading

• Customs declaration via Mirsal 2

• Customs duty: 5%

• RTA vehicle inspection and registration follow-up

Right-hand drive vehicles are prohibited.

Avoid These Common Mistakes

• Using outdated 8-digit HS codes

• Incorrect declaration type (Mainland vs Free Zone)

• Submitting incomplete documentation

• Under-declaring invoice value

• Ignoring inspection alerts in Mirsal 2

• Skipping exporter or importer code registration

Conclusion: Ensure Customs Compliance in 2025

Whether you’re handling customs clearance in Dubai for imports or arranging export clearance from UAE, staying up-to-date with customs rules and digital submission processes is essential. Follow this guide, prepare the correct documents, and use Mirsal 2 effectively to ensure smooth logistics operations.

For expert support in managing your declarations, documentation, and logistics—C4 Customs is your trusted partner.
Visit C4Customs.co to get started.